production and inventory coordinator

Would your friends say you have an unusual obsession with spreadsheets and data? 

Are you a problem solver with an uncanny ability to foresee production and inventory challenges before they even arise?

We're on the hunt for a Production and Inventory Coordinator who will be in charge of making sure our jewelry production process is running smoothly and effectively.

You’ll be responsible for processing custom orders, maintaining stock of best-selling jewelry, and working closely with our production partners and Jewelry Designer to consistently bring new additions to our collection.

You're eager to dive into our brand and the production process to ensure our clients are consistently impressed by the quality and timeliness of our products.

All in all, you are an organized mastermind who prides themselves in maintaining a smooth operational workflow and always goes the extra mile to meet the highest standards.

If this sounds like you, we'd love to hear from you!

Expected start date: August 1st or September 1st 2023 latest


  • Inventory Management: You'll track, receive and manage our inventory of gemstones and other raw materials. You'll label and manage their data in our inventory system and maintain a real-time knowledge of what's available and what needs restocking. 

  • Order processing: You’ll process custom orders efficiently, acting as the main point of contact for the Customer Service team on order status and inventory-related queries.

  • Production Coordination: You’ll plan and manage the production process of new and made-to-order products, ensuring that the process is as smooth as possible from start to finish. You'll keep the Production Guide up-to-date and be the primary liaison with our suppliers.

  • Product Tracking and Reporting: You'll manage the existing inventory of finished jewelry products and other merchandise, ensuring that our customers always find what they need. You'll keep a close eye on our production and inventory, crunching numbers and analyzing data to create reports that provide insights and help us make smarter decisions.

  • Production and Manufacturing: You'll be a key communicator with suppliers and manage tasks such as gold alloying and rhodium plating.

  • Returns Management: You’ll document return packages and send repair instructions to smiths on the Order Design Sheet.

Your tasks may change over time as you become more experienced and grow with PT Ethical Jewelry and Goods. 

now let's talk about YOU:

  • You’re a data enthusiast who makes decisions backed by numbers to keep inventory and production in line. You get satisfaction from streamlining systems, processes, and communication flows.

  • You’re meticulous, ensuring no detail, however small, escapes your keen eye.

  • You're comfortable with high responsibility and are able to handle multiple tasks and projects at the same time.

  • You have a knack for identifying errors and improvement opportunities, helping to make our processes smoother and more efficient. You're always one step ahead, identifying potential issues before they become problems.

  • You’re fluent in inventory management and have no trouble mastering new systems and procedures and can quickly adapt to changes.

  • You're motivated by tight deadlines, swift turnarounds, but also understand the importance of careful planning.

  • You hold at least a bachelor’s degree in business, logistics, or related field, have experience in inventory and production management, and a track record of maintaining efficient operations.

  • You're a self-starter, ready to take on any task and see it through to completion, all while communicating and collaborating with your team and external partners


  • Don’t have the analytical skills to manage inventory and production effectively

  • Have trouble communicating clearly and directly with different teams and partners.

  • Can't take constructive feedback and use it to improve your work and processes.

  • Don't have the ability to work independently without constant direction

  • Aren’t results-driven and focused on improving operational efficiency.

  • Aren’t looking for a long-term position

  • Aren’t based in Bali

  • Are looking for a remote position



For more career opportunities at Gardens of the Sun, see our hiring page